Capture demand
Embed lead forms, track sources and tags, and move inquiries through person-level admissions pipelines.
Education CRM • Scheduling • Billing
Run every part of your music school
MusicSchoolManager is the connected operating system for leads, enrollment, scheduling, make-ups, billing, parent communication, reporting, and your public school website.
Connected workflows for students, households, staffing, calendar operations, and billing.
Current platform
Built around the real path from inquiry to paid lesson
The latest app brings admissions, enrollment, scheduling, billing, messaging, reporting, website management, and AI-assisted operations into one connected workspace for music schools.
Enroll without re-entry
Turn a lead into a family, student, trial, private lesson, group section, or event enrollment from one guided flow.
Run the calendar
Coordinate recurring lessons, group sections, rooms, teacher availability, attendance, make-ups, and blockouts.
Keep billing current
Create invoices, collect cards, manage Stripe setup, handle overdue balances, and connect event charges to participants.
Stay in conversation
Centralize email, SMS, notes, parent portal context, reminders, sender setup, and consent-aware messaging.
Know what changed
Use dashboard trends, saved report builders, imports, reconciliation tools, and assistant summaries to find the next action.
Features
The workflows your front desk needs every week
Purpose-built tools for the operational details music schools actually manage: family relationships, recurring lessons, group programs, event sessions, make-up policy, billing, files, assignments, imports, and reporting.
Scheduling built for lessons
Manage private lessons, group classes, trials, make-ups, drop-ins, blockouts, rooms, attendance, and staff availability in one calendar.
Leads, trials, and enrollment
Capture inquiry forms, track pipeline stages, assign follow-up, and convert families into students, appointments, group sections, and billing records.
Billing and payment operations
Support monthly, flat-rate, prorated, lesson-count, semester, and event billing with invoices, credits, payment links, and Stripe setup.
Family portal and make-ups
Give families a mobile-friendly place to view assignments, billing, scheduling context, student visibility, and make-up booking options.
Communication hub
Bring email, SMS, reminders, internal notes, sender setup, campaign readiness, consent records, and delivery status into one workspace.
Catalog and policy setup
Configure services, variants, instruments, rooms, locations, policy profiles, booking rules, messaging defaults, and school signup links.
Assignments and event programs
Share resources, track submissions, manage event sessions, build public programs, roster performers, and connect participation charges.
Reports, imports, and AI summaries
Use saved report builders, enrollment and billing rows, dashboard trends, spreadsheet import review, reconciliation, and assistant summaries.
Why it feels different
Not a generic booking app with music labels pasted on
Music schools juggle families, teachers, rooms, make-up policies, recitals, trials, recurring tuition, files, and parent trust. MusicSchoolManager models those relationships directly.
Compare plansA CRM that understands families
Students, billing contacts, account managers, staff, access links, notes, files, and conversation history stay connected instead of scattered across tabs.
A website that feeds the office
Manage public pages, booking entry points, contact links, portal handoff, domain status, and generated versions from the dashboard.
Enrollment for private lessons, groups, and events
Book the first appointment, create the recurring series, enroll in a class section, collect a card, or send a secure payment link without rebuilding the record.
Operational AI with guardrails
Assistant summaries, school memories, import review, and proposed writes are tied to real records so admins can inspect before work is committed.
Imports that can be reviewed
Stage spreadsheet data, inspect matches and issues, keep source links, and commit clean records only after an admin has checked the mapping.
“The new homepage now reflects the product we have actually built: admissions, scheduling, billing, messaging, reporting, public website tools, and AI assistance working from the same school record.”
MusicSchoolManager
Built with music school operators
Pricing
Plans built for freelancers to enterprise school groups
Switch between monthly and annual billing while keeping your feature set aligned to your growth stage.
Freelancer
For solo teachers who want scheduling, billing, and student records connected.
$24/month
Join early access- One teacher account
- Unlimited students
- Private lessons and group classes
- Billing and payment support
- Group class support
- Lead capture tools
Single location
Most popular
For one school location with teachers, families, programs, and admin workflows.
$149/month
Join early access- Unlimited teachers for a single location
- Leads, enrollment, scheduling, and make-ups
- Assignments, files, and event programs
- Parent portal and client accounts
- Billing, invoices, credits, and payment links
- Reports and dashboard insights
- Website and booking entry points
Multiple locations
For school groups coordinating locations, staff, reporting, and growth workflows.
$349/month
Join early access- Unlimited locations
- Unlimited teachers
- Shared catalog, policies, and resources
- Multi-location scheduling and rooms
- Advanced lead pipelines and automations
- Messaging campaigns and sender setup
- Custom report views and imports
FAQ
Frequently asked questions
What kinds of scheduling does Music School Manager support?
Music School Manager supports recurring private lessons, group classes, trials, make-up lessons, drop-ins, event sessions, attendance tracking, rooms, teacher availability, and calendar blockouts.
Can I manage families, students, staff, and account managers together?
Yes. Human identity starts with people records, then connects students, client contacts, staff profiles, account managers, family relationships, access links, billing accounts, and conversation history.
Does the platform include lead capture and enrollment?
Yes. You can embed lead forms, track sources and tags, manage admissions pipelines, and convert prospects into families, students, lessons, group sections, and billing records.
Can families use a portal?
Yes. The portal supports student visibility, scheduling context, make-up booking, assignments, family and account manager context, and billing visibility.
How does Music School Manager handle billing and payments?
The billing workspace supports billing accounts, payers, invoices, invoice lines, payments, credits, payment links, Stripe setup, recurring payment readiness, overdue balances, and event participation charges.
Does Music School Manager help with reporting and imports?
Yes. Schools can use dashboard trends, saved report builders, enrollment, billing, payment, lead, assignment, and lesson rows, plus AI-assisted spreadsheet import review and reconciliation.
Can Music School Manager manage my public website?
Yes. The website workspace helps manage public pages, programs, policies, contact and login entry points, trial booking, portal handoff, domain status, publishing, and generated versions.
Get early access to the full music school workspace
Join early access and we will invite you as soon as your cohort opens.