Billing · Music School Manager

Billing

Tuition, invoices, saved cards, and payments connected to each enrollment.

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musicschoolmanager.com/dashboard/billing

Outstanding

$419.00

Collected this month

$356.00

Invoices

FamilyAmountAction

  • Chen family

    INV-2041 · June tuition · 2 students

    $356.00

    Paid

  • Reyes family

    INV-2042 · June tuition · Voice

    $178.00

  • Webb family

    INV-2043 · Recital participation

    $45.00

  • Foster family

    INV-2044 · June tuition · Guitar

    $196.00

Billing

Less time billing. More time teaching.

Billing should not take over your day. musicschoolmanager automates tuition, autopay, invoices, credits, and payment tracking so you spend less time fixing accounts and more time leading your school.

  • Automate recurring tuition and one-time charges
  • Collect payments through saved cards, autopay, and Student Portal
  • See balances, credits, failed payments, and payment history in one place
musicschoolmanager.com/dashboard/billing

Outstanding

$419.00

Collected this month

$356.00

Invoices

FamilyAmountAction

  • Chen family

    INV-2041 · June tuition · 2 students

    $356.00

    Paid

  • Reyes family

    INV-2042 · June tuition · Voice

    $178.00

  • Webb family

    INV-2043 · Recital participation

    $45.00

  • Foster family

    INV-2044 · June tuition · Guitar

    $196.00

Billing in practice

Make cash flow predictable without making billing a full-time job

Tuition should go out, payments should come in, and your team should not have to babysit every account in between. Build recurring tuition and one-time charges from the program a student joins, with each invoice connected to the enrollment and family that explain it.

Families can pay through supported saved cards, autopay, or Student Portal. Balances, credits, failed payments, and payment history stay together, so your team can spot what needs attention without turning every billing question into detective work.

Inside a working school

Spend less time chasing money and more time leading the school

Let the routine billing run, then give your attention to the small number of accounts that actually need it.

Business manager, first of the month

Let monthly tuition do its job

Recurring tuition creates the expected invoices from each student’s enrollment. Supported saved cards and autopay collect from participating families, while open balances and failed payments stay visible for follow-up.

What changes

Most families move through the billing cycle without staff intervention, leaving your team a short, useful follow-up list.

musicschoolmanager.com/dashboard/billing

Outstanding

$419.00

Collected this month

$356.00

Invoices

FamilyAmountAction

  • Chen family

    INV-2041 · June tuition · 2 students

    $356.00

    Paid

  • Reyes family

    INV-2042 · June tuition · Voice

    $178.00

  • Webb family

    INV-2043 · Recital participation

    $45.00

  • Foster family

    INV-2044 · June tuition · Guitar

    $196.00

Front desk, Thursday at 11:30 AM

Answer a billing question with the full story in front of you

A parent asks about a balance. Your team opens the family account and sees the invoice, enrolled student, line items, collected payment, and available credit together.

What changes

The parent gets a clear answer in one conversation, without a spreadsheet search or a promise to call back.

musicschoolmanager.com/dashboard

School dashboard

Friday, June 13 · Updated just now

Live overview

Total revenue (30d)

$41,787

+4.2% from last period

Active students

186

+9 this month

Lessons this week

124

8 trial lessons

Lead pulse

Inquiry to enrollment

Last 30 days

Trials booked

12

+3 this month

Trial conversions

67%

8 enrolled of 12 held

Speed to lead

8 min

Median first response

Dropped leads

3

Need a quick follow-up

Financial pulse

Charges, invoices, and collections

Open billing

Upcoming charges

$18,940

Due in the next 7 days

Unpaid invoices

$3,280

7 invoices need collection

Overdue balance

$1,120

3 overdue invoices

Paid in the last 30 days

$41,787

128 paid invoices

Simple pricing

One platform, sized to fit your studio

Start with the scheduling essentials for your freelance studio, or run an entire school with unlimited students and teachers.

Freelancer

A flexible teaching schedule without piecing together multiple tools.

Scheduling essentials

  • Recurring weekly lesson scheduling
  • Trials and make-ups in the same calendar
  • Flexible lesson durations
  • Availability and personal blockouts
  • Attendance and cancellation tracking
  • Automated lesson reminders

Pipelines are available as an optional add-on.

$49/month

Independent teachers

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Music School Manager

Multi-teacher, multi-room booking with enrollment, billing, and family communication in one place.

Everything you need to run your school

  • Pipelines and lead management
  • SMS, email, and communications
  • Scheduling and attendance
  • Billing, invoices, and payments
  • Pre-built plans and workflows
  • White-glove onboarding
  • Support ticketing
  • Make-up booking
  • Family and client portal
  • Events and programs
  • Unlimited students
  • Unlimited teachers

$249/month

Includes one school

Get started

Billing FAQ

Billing questions

How tuition, family accounts, invoices, saved cards, credits, and payments stay connected.

Can tuition come from the program a student enrolled in?

Yes. Program pricing can create recurring tuition or one-off charges that stay connected to the student’s enrollment.

Can families use saved cards and autopay?

Yes. Supported Stripe billing flows include saved cards, autopay, and payments through Student Portal.

Can staff see open, overdue, and paid invoices?

Yes. The billing workspace keeps invoice status, balances, credits, payments, and family billing context available for review.

Explore general questions