Turn more inquiries into students
Dedicated pipelines and powerful follow-up automations keep every lead moving from first inquiry to enrollment.
Growing schools · Leads · Scheduling · Billing
Run every part of your music school
Music School Manager is a powerful, easy-to-use platform built specifically for music schools. It brings lead tracking, enrollment, scheduling, billing, and parent communication together in one connected system.
musicschoolmanager.com/dashboard
School dashboard
Friday, June 13 · Updated just now
Total revenue (30d)
$41,787
+4.2% from last period
Active students
186
+9 this month
Lessons this week
124
8 trial lessons
Lead pulse
Inquiry to enrollment
Trials booked
12
+3 this month
Trial conversions
67%
8 enrolled of 12 held
Speed to lead
8 min
Median first response
Dropped leads
3
Need a quick follow-up
Financial pulse
Charges, invoices, and collections
Upcoming charges
$18,940
Due in the next 7 days
Unpaid invoices
$3,280
7 invoices need collection
Overdue balance
$1,120
3 overdue invoices
Paid in the last 30 days
$41,787
128 paid invoices
More growth, less admin
Give your team one clear place to run the day
Leads, lessons, tuition, family requests, and the numbers behind them stay connected. Your team can move faster without adding another spreadsheet, inbox, or layer of busywork.
Pipelines
Scheduling
Billing
Inbox
Dashboard
Assistant
Pipelines
Never let another lead fall through the cracks
Most music school software dumps every inquiry into one crowded pipeline and leaves your team to sort it out. musicschoolmanager brings the power of a full-scale sales CRM into the music school world, with dedicated pipelines and powerful automations that move leads from inquiry to enrollment with less admin work.
- Create separate, customizable pipelines for private lessons, groups, camps, events, and more
- Automate follow-up, stage changes, reminders, assignments, tags, and next steps
- Keep your team focused, respond faster, and turn more inquiries into paying students
musicschoolmanager.com/dashboard/marketing?section=pipelines
Lead pipelines
Every inquiry starts in the right place
Pipelines
Private lessons
Service-bound · 18 open
General inquiries
Catch-all · 9 open
Auditions
Open-ended · 14 open
Inquiry2
Maya Chen
Piano · Website
Eli Brooks
Guitar · Referral
Engaged1
Noah Patel
Violin · Replied
Trial booked1
Ava Martin
Voice · Sat 10:30
A warm welcome, plus a 5-day check-in
Connected to Inquiry · Private lessons
Enters Inquiry
Send SMS
Send email
Wait 5 days
Still in Inquiry?
Move to nurture
Qualifying enrollment marks the opportunity Won
The same person record carries into enrollment
Milestones keep things on track
Replies and trial bookings can move the opportunity forward
Pipelines
Never lose another lead
Give private lessons, groups, camps, and events their own focused pipelines. Automatic follow-up, reminders, assignments, and next steps help your team respond faster and turn more inquiries into paying students.
- Keep every inquiry in the right pipeline with a clear owner
- Automate follow-up, stage changes, reminders, and next steps
- Book trials and carry the same family record into enrollment
musicschoolmanager.com/dashboard/people/leads
Move a lead through the pipeline
New inquiry
2Priya Raman
Piano · age 7 · Website form
New prospect
Marcus Webb
Drums · adult · Google
Follow up
Trial booked
1Sofia Reyes
Voice · age 12 · Referral
Trial Fri 4:00
Enrolled
1Dylan Foster
Guitar · age 10 · Open house
Weekly lessons
Use the arrow buttons to advance a lead through the pipeline
Scheduling
Your school’s daily command center
Private lessons, trials, groups, camps, rooms, attendance, cancellations, and make-ups all live in one connected place. Your team can see what is happening, make changes, and keep the school moving.
- Manage recurring lessons, groups, trials, and events together
- Respect teacher availability, rooms, school hours, and conflicts
- Handle attendance, cancellations, and make-ups from the schedule
musicschoolmanager.com/dashboard/calendar
Staff lead pulse
Inquiry follow-through alongside today’s schedule
- Trial lessons booked
- 8
- Trial conversions
- 75%
- Speed to lead
- 12 min
- Dropped leads
- 2 / 24
On the calendar
6 enrolled of 8 trials held
Staff median · 1 min auto
Lost or archived before won
Today
Friday, June 13 · 3:00 to 8:30 PM · All teachers
DayWeekMonth
Ms. Rivera
Mr. Okafor
Ms. Duval
3 PM
4 PM
5 PM
6 PM
7 PM
8 PM
Maya Patel - Trial
Voice · Ms. Rivera · Room B
4:00 PM
30 min · Trial lesson
Click any lesson chip to preview its detail card
Billing
Less time billing. More time teaching.
Billing should not take over your day. Automate tuition, invoices, credits, and payment tracking so your team spends less time fixing accounts and more time supporting students.
- Automate recurring tuition and one-time charges
- Collect payments through saved cards, autopay, and the Student Portal
- See balances, credits, failed payments, and payment history together
musicschoolmanager.com/dashboard/settings/billing
Outstanding
$419.00
Collected this month
$356.00
Invoices
FamilyStatusAmountAction
Chen family
INV-2041 · June tuition · 2 students
paid$356.00
PaidReyes family
INV-2042 · June tuition · Voice
open$178.00
Webb family
INV-2043 · Recital participation
overdue$45.00
Foster family
INV-2044 · June tuition · Guitar
open$196.00
Collect an open invoice and watch the balances settle
Assistant
Grow without added admin overhead
The Assistant works across leads, scheduling, billing, communications, and student progress to spot opportunities, prepare routine work, and help your team act faster while staying in control.
- Respond faster and keep more leads moving toward enrollment
- Catch missed follow-ups and retention risks earlier
- Review and approve routine admin work before it is completed
musicschoolmanager.com/dashboard
Assistant
Using your school recordsProposed changes are ready for your review. Nothing changes until you approve it.
Pick a prompt and watch the assistant work
BUILT FOR GROWTH
More Growth, Less Admin.
Music School Manager helps owners enroll more students, retain them longer, collect revenue reliably, and reduce the operational burden required to make that happen, allowing you to focus on teaching and building a thriving program.
Run your day from one place
Manage lessons, groups, rooms, attendance, cancellations, and make-ups from one connected calendar.
Get paid without chasing payments
Automate tuition, autopay, credits, invoices, and balances so billing takes less time and cash flow stays predictable.
Never lose another parent request
Bring email, SMS, client conversations, and ticketed tasks into one shared inbox with a clear owner and next step.
Make better decisions.
Dashboard helps you spot risks, trends, missed opportunities, and the next decision you need to make.
Grow without added admin overhead
The Assistant handles approved routine work, supports follow-up, and helps your team act faster using the full context of your school.
Simple pricing
One platform, sized to fit your studio
Start with the scheduling essentials for your freelance studio, or run an entire school with unlimited students and teachers.
Freelancer
A flexible teaching schedule without piecing together multiple tools.
Scheduling essentials
- Recurring weekly lesson scheduling
- Trials and make-ups in the same calendar
- Flexible lesson durations
- Availability and personal blockouts
- Attendance and cancellation tracking
- Automated lesson reminders
Pipelines are available as an optional add-on.
$49/month
Independent teachers
Music School Manager
Multi-teacher, multi-room booking with enrollment, billing, and family communication in one place.
Everything you need to run your school
- Pipelines and lead management
- SMS, email, and communications
- Scheduling and attendance
- Billing, invoices, and payments
- Pre-built plans and workflows
- White-glove onboarding
- Support ticketing
- Make-up booking
- Family and client portal
- Events and programs
- Unlimited students
- Unlimited teachers
$249/month
Includes one school
FAQ
Frequently asked questions
What kinds of scheduling does musicschoolmanager support?
Recurring private lessons, group classes, trials, make-ups, and drop-ins share one calendar. Rooms, teacher availability, attendance, and calendar blockouts are in the same view.
Can I manage families, students, staff, and account managers together?
Yes. Each person is one record. Students, parents, staff, and account managers stay linked through family relationships, so scheduling, billing, and conversation history always point at the same people.
Does the platform include lead capture and enrollment?
Pipelines is included with the School plan. Freelancer can add it for $25/month to embed lead forms, track inquiries, automate follow-up, and convert prospects into enrolled families.
Can families use a portal?
Yes. Families can view schedules, assignments, and billing from any device, including booking their own make-up lessons.
How does musicschoolmanager handle billing and payments?
Monthly, semester, and lesson-count billing generate invoices automatically. Families can pay by card or payment link through Stripe, and you can see overdue balances right away.
Does musicschoolmanager help with reporting and imports?
Yes. Dashboard trends and saved reports cover enrollment, billing, payments, and leads. You can preview and approve spreadsheet imports before anything is added.
Can musicschoolmanager manage my public website?
Yes. Manage your public pages, trial booking, and contact forms from the dashboard. Every inquiry flows straight into your lead pipeline.
Grow without building a bigger admin pile
Bring leads, scheduling, billing, communication, and daily decisions into one system built for music schools.