Scheduling built for lessons
Manage private lessons, group classes, trials, make-ups, drop-ins, blockouts, rooms, attendance, and staff availability in one calendar.
Education CRM • Scheduling • Billing
Elevate your music school's potential
Comprehensive management solution for small music schools to streamline operations and enhance student experiences.
Connected workflows for students, households, staffing, calendar operations, and billing.
Features
Empower Your Music School's Growth
From student enrollment to teacher scheduling and financial management, our platform provides the tools you need to run and expand your small music school efficiently.
Leads, trials, and enrollment
Capture inquiry forms, track pipeline stages, assign follow-up, and convert families into students, appointments, group sections, and billing records.
Billing and payment operations
Support monthly, flat-rate, prorated, lesson-count, semester, and event billing with invoices, credits, payment links, and Stripe setup.
Family portal and make-ups
Give families a mobile-friendly place to view assignments, billing, scheduling context, student visibility, and make-up booking options.
Communication hub
Bring email, SMS, reminders, internal notes, sender setup, campaign readiness, consent records, and delivery status into one workspace.
Catalog and policy setup
Configure services, variants, instruments, rooms, locations, policy profiles, booking rules, messaging defaults, and school signup links.
Assignments and event programs
Share resources, track submissions, manage event sessions, build public programs, roster performers, and connect participation charges.
Reports, imports, and AI summaries
Use saved report builders, enrollment and billing rows, dashboard trends, spreadsheet import review, reconciliation, and assistant summaries.
“musicschoolmanager.com has been crucial in scaling our operations. It's like having an extra administrative staff member.”
David Thompson
Director, Melody Music Academy
Pricing
Plans built for freelancers to enterprise school groups
Switch between monthly and annual billing while keeping your feature set aligned to your growth stage.
Freelancer
For solo teachers who want scheduling, billing, and student records connected.
$24/month
Join early access- One teacher account
- Unlimited students
- Private lessons and group classes
- Billing and payment support
- Group class support
- Lead capture tools
Single location
Most popular
For one school location with teachers, families, programs, and admin workflows.
$149/month
Join early access- Unlimited teachers for a single location
- Leads, enrollment, scheduling, and make-ups
- Assignments, files, and event programs
- Parent portal and client accounts
- Billing, invoices, credits, and payment links
- Reports and dashboard insights
- Website and booking entry points
Multiple locations
For school groups coordinating locations, staff, reporting, and growth workflows.
$349/month
Join early access- Unlimited locations
- Unlimited teachers
- Shared catalog, policies, and resources
- Multi-location scheduling and rooms
- Advanced lead pipelines and automations
- Messaging campaigns and sender setup
- Custom report views and imports
FAQ
Frequently asked questions
What kinds of scheduling does Music School Manager support?
Music School Manager supports recurring private lessons, group classes, trials, make-up lessons, drop-ins, event sessions, attendance tracking, rooms, teacher availability, and calendar blockouts.
Can I manage families, students, staff, and account managers together?
Yes. Human identity starts with people records, then connects students, client contacts, staff profiles, account managers, family relationships, access links, billing accounts, and conversation history.
Does the platform include lead capture and enrollment?
Yes. You can embed lead forms, track sources and tags, manage admissions pipelines, and convert prospects into families, students, lessons, group sections, and billing records.
Can families use a portal?
Yes. The portal supports student visibility, scheduling context, make-up booking, assignments, family and account manager context, and billing visibility.
How does Music School Manager handle billing and payments?
The billing workspace supports billing accounts, payers, invoices, invoice lines, payments, credits, payment links, Stripe setup, recurring payment readiness, overdue balances, and event participation charges.
Does Music School Manager help with reporting and imports?
Yes. Schools can use dashboard trends, saved report builders, enrollment, billing, payment, lead, assignment, and lesson rows, plus AI-assisted spreadsheet import review and reconciliation.
Can Music School Manager manage my public website?
Yes. The website workspace helps manage public pages, programs, policies, contact and login entry points, trial booking, portal handoff, domain status, publishing, and generated versions.
Take your music school to the next level
Join the community of thriving small music schools powered by musicschoolmanager.com