Give every program its own path
Keep private lessons, groups, camps, and auditions out of one crowded board. Each gets stages and follow-up that fit how families actually enroll.
Independent teachers · Scheduling · Billing
Run every part of your music school
Music School Manager is a powerful, easy-to-use platform built specifically for music teachers. It brings lead tracking, enrollment, scheduling, billing, and parent communication together in one connected system.
musicschoolmanager.com/dashboard
Your studio today
Friday, June 13 · Everything ready before 3 PM
Teaching this week
31 lessons
2 trials booked
Collected this month
$3,940
18 invoices paid
Active students
24
2 new this month
Today's lessons
3:00 to 6:30 PM
3:00PM
4:00PM
5:00PM
6:00PM
Ava Chen
Piano · 45 min
Maya Patel · Trial
Piano · 30 min
Leo Martin
Voice · 45 min
Ella Brooks
Piano · 30 min
Reminders sent
All four families confirmed
One invoice due
Friendly reminder ready
Your studio, under control
Know what’s happening before the first lesson starts
See who is coming, who has paid, and what needs a reply without checking three apps or rebuilding your week from memory.
Scheduling
Billing
Inbox
Pipelines
Assistant
Scheduling
Your school’s daily command center
Private lessons, trials, groups, camps, rooms, attendance, cancellations, and make-ups all live in one connected place. Your team can see what is happening, make changes, and keep the school moving without digging through complicated software.
- Manage recurring lessons, one-time appointments, groups, and events together
- Automatically respect teacher availability, rooms, school hours, and conflicts
- Handle attendance, cancellations, make-ups, and everyday actions from the schedule
musicschoolmanager.com/dashboard/calendar
Your studio today
Friday, June 13 · Everything ready before 3 PM
Teaching this week
31 lessons
2 trials booked
Collected this month
$3,940
18 invoices paid
Active students
24
2 new this month
Today's lessons
3:00 to 6:30 PM
3:00PM
4:00PM
5:00PM
6:00PM
Ava Chen
Piano · 45 min
Maya Patel · Trial
Piano · 30 min
Leo Martin
Voice · 45 min
Ella Brooks
Piano · 30 min
Reminders sent
All four families confirmed
One invoice due
Friendly reminder ready
Your teaching week
A schedule that protects your time
Recurring lessons, trials, make-ups, and personal blockouts live on one calendar. You can see the week at a glance, take attendance quickly, and keep teaching time separate from personal time.
- Set recurring lessons once, with the right duration for each student
- Keep trials and make-ups visible alongside regular lessons
- Block personal time so it stays yours
musicschoolmanager.com/dashboard/calendar
Today
Friday, June 13 · 3:00 to 8:30 PM
DayWeekMonth
You
3 PM
4 PM
5 PM
6 PM
7 PM
8 PM
Maya Patel - Trial
Piano · You · Home studio
3:30 PM
30 min · Trial lesson
Click any lesson chip to preview its detail card
Get paid
Send invoices without spending Sunday on billing
Create monthly or lesson-count invoices from the same records that run your schedule. Families get a clear way to pay, and you can see what is open before a missed payment turns into an awkward conversation.
- Generate invoices from scheduled lessons and billing plans
- Collect card payments with simple family payment links
- See open and overdue balances in one place
musicschoolmanager.com/dashboard/settings/billing
Outstanding
$538.00
Collected this month
$232.00
Invoices
FamilyStatusAmountAction
Chen family
INV-0311 · June · 4 lessons
paid$232.00
PaidPatel family
INV-0312 · June · 4 lessons
open$232.00
Torres family
INV-0313 · May make-up · 1 lesson
overdue$42.00
Nguyen family
INV-0314 · June · 4 lessons
open$264.00
Collect an open invoice and watch the balances settle
Stay connected
Keep families informed without living in your inbox
Send lesson reminders, trial confirmations, and schedule updates by email or SMS. Each conversation stays connected to the family, so you can pick up where you left off without searching old threads.
- Send email and SMS from one place
- Confirm lessons and trials before teaching starts
- Keep the conversation with the student record
musicschoolmanager.com/dashboard/messages
Reyes family
Sofia · Voice · Trial Friday 4:00 PM
Hi! Does Sofia need to bring anything to her trial lesson on Friday?
Reminder: Sofia's trial lesson is Fri 4:00 PM with Ms. Rivera. Reply YES to confirm.
Switch channels and send the trial reminder
Pipelines
Optional feature for Freelancer
Never let another lead fall through the cracks
Most music school software dumps every inquiry into one crowded pipeline and leaves your team to sort it out. musicschoolmanager brings the power of a full-scale sales CRM into the music school world, with dedicated pipelines and powerful automations that move leads from inquiry to enrollment with less admin work.
- Create separate, customizable pipelines for private lessons, groups, camps, events, and more
- Automate follow-up, stage changes, reminders, assignments, tags, and next steps
- Keep your team focused, respond faster, and turn more inquiries into paying students
Add Pipelines to Freelancer for $99 per month when you are ready to automate lead follow-up and turn more inquiries into enrolled students.
musicschoolmanager.com/dashboard/marketing?section=pipelines
Lead pipelines
Every inquiry starts in the right place
Pipelines
Private lessons
Service-bound · 18 open
General inquiries
Catch-all · 9 open
Auditions
Open-ended · 14 open
Inquiry2
Maya Chen
Piano · Website
Eli Brooks
Guitar · Referral
Engaged1
Noah Patel
Violin · Replied
Trial booked1
Ava Martin
Voice · Sat 10:30
A warm welcome, plus a 5-day check-in
Connected to Inquiry · Private lessons
Enters Inquiry
Send SMS
Send email
Wait 5 days
Still in Inquiry?
Move to nurture
Qualifying enrollment marks the opportunity Won
The same person record carries into enrollment
Milestones keep things on track
Replies and trial bookings can move the opportunity forward
See the whole path. Know what comes next.
From the first form submission to a booked trial and completed enrollment, your team can see where every inquiry stands, who owns the next step, and which follow-up is already in motion.
Send new inquiries to the right place
Choose the pipeline and starting stage for each form, or connect a pipeline to a category, service, instrument, group section, or event.
Let real progress move leads forward
A reply, trial booking, trial attendance, or qualifying enrollment can move the matching opportunity forward automatically.
Keep follow-up moving
Build email, SMS, waits, conditions, tags, owner assignments, and stage changes into the process, so your team has less to remember.
BUILT FOR GROWTH
More Growth, Less Admin.
Music School Manager helps owners enroll more students, retain them longer, collect revenue reliably, and reduce the operational burden required to make that happen, allowing you to focus on teaching and building a thriving program.
Turn more inquiries into students
Dedicated pipelines and powerful follow-up automations keep every lead moving from first inquiry to enrollment.
Run your day from one place
Manage lessons, groups, rooms, attendance, cancellations, and make-ups from one connected calendar.
Get paid without chasing payments
Automate tuition, autopay, credits, invoices, and balances so billing takes less time and cash flow stays predictable.
Never lose another parent request
Bring email, SMS, client conversations, and ticketed tasks into one shared inbox with a clear owner and next step.
Make better decisions.
Dashboard helps you spot risks, trends, missed opportunities, and the next decision you need to make.
Grow without added admin overhead
The Assistant handles approved routine work, supports follow-up, and helps your team act faster using the full context of your school.
Simple pricing
Everything you need to run your freelance studio
Start with the Freelancer essentials, then add Pipelines or Assistant when you want more help with lead follow-up and everyday admin.
Freelancer
A flexible teaching schedule without piecing together multiple tools.
Scheduling essentials
- Private lessons, groups, bands, and events
- Recurring weekly lesson scheduling
- Trials and make-ups in the same calendar
- Flexible lesson durations
- Availability and personal blockouts
- Attendance and cancellation tracking
- Billing, invoices, and payments
- SMS, email, and communications
- Automated lesson reminders
- Family and client portal
- Practice assignments
$49/month
Independent teachers
Optional upgrade
Pipelines
Keep every inquiry moving with lead tracking and automatic follow-up built for independent studios.
Lead follow-up, handled
- Separate pipelines for lessons, camps, and programs
- Automatic email and SMS follow-up
- Visual triggers, waits, conditions, and stage changes
- Automatic conversion when a student enrolls
$99/month
Optional with Freelancer
Optional add-on
Assistant
Get help with follow-up, schedule changes, payment reminders, and routine studio work without adding another admin shift.
Everyday support, on demand
- Daily operating brief and priority alerts
- Lead follow-up and next-step support
- Schedule changes and family communication
- Payment reminders and account follow-up
$99/month
Optional with Freelancer
FAQ
Frequently asked questions
What kinds of scheduling does musicschoolmanager support?
Recurring private lessons, group classes, trials, make-ups, and drop-ins share one calendar. Rooms, teacher availability, attendance, and calendar blockouts are in the same view.
Can I manage families, students, staff, and account managers together?
Yes. Each person is one record. Students, parents, staff, and account managers stay linked through family relationships, so scheduling, billing, and conversation history always point at the same people.
Does the platform include lead capture and enrollment?
Pipelines is included with the School plan. Freelancer can add it for $25/month to embed lead forms, track inquiries, automate follow-up, and convert prospects into enrolled families.
Can families use a portal?
Yes. Families can view schedules, assignments, and billing from any device, including booking their own make-up lessons.
How does musicschoolmanager handle billing and payments?
Monthly, semester, and lesson-count billing generate invoices automatically. Families can pay by card or payment link through Stripe, and you can see overdue balances right away.
Does musicschoolmanager help with reporting and imports?
Yes. Dashboard trends and saved reports cover enrollment, billing, payments, and leads. You can preview and approve spreadsheet imports before anything is added.
Can musicschoolmanager manage my public website?
Yes. Manage your public pages, trial booking, and contact forms from the dashboard. Every inquiry flows straight into your lead pipeline.
Put your studio on one simple system
Keep lessons, students, payments, and family communication together, then get back to teaching.