Multi-location · Performance · Shared operations

Run every part of your music school

Music School Manager is a powerful, easy-to-use platform built specifically for music schools. It brings lead tracking, enrollment, scheduling, billing, and parent communication together in one connected system.

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musicschoolmanager.com/dashboard

Owner dashboard

All schools

Revenue (30d)

+11.4%

$128,940

Active students

542

Trials booked

38

Speed to lead

11 min

Dropped leads

7

One school, every location

Keep the playbook consistent and the local team moving

Standardize the systems and reporting that matter, then give each campus the access and flexibility it needs to serve its own families.

Dashboard

Every school gets a dashboard. You get the whole picture.

Each school gets a focused dashboard for the leads, lessons, revenue, and next steps its team owns. Owners get one connected dashboard across every school, with consistent numbers that make it easy to compare performance, spot risk, and open the records behind any change.

  • Give every school a dashboard for its own leads, schedule, billing, and daily priorities
  • See revenue, active students, trials, speed to lead, dropped leads, and collections across all schools
  • Compare schools using the same definitions and reporting periods
  • Move from a network trend into the school, student, lead, account, or workflow behind it
Learn more about the Dashboard
musicschoolmanager.com/dashboard

Owner dashboard

All schools

Revenue (30d)

+11.4%

$128,940

Active students

542

Trials booked

38

Speed to lead

11 min

Dropped leads

7

Scheduling

One command center for every campus

Coordinate teachers who work across locations, keep rooms from double-booking, and give each front desk a clear view of its day. Ownership can zoom out across the school or focus on one campus.

  • See teachers, rooms, programs, and lessons by location
  • Prevent conflicts when staff move between campuses
  • Apply consistent attendance, cancellation, and make-up rules
musicschoolmanager.com/dashboard/calendar

Staff lead pulse

Inquiry follow-through alongside today’s schedule

This month
Trial lessons booked
8

On the calendar

Trial conversions
75%

6 enrolled of 8 trials held

Speed to lead
12 min

Staff median · 1 min auto

Dropped leads
2 / 24

Lost or archived before won

Today

Friday, June 13 · 3:00 to 8:30 PM · All locations

DayWeekMonth

Ms. Rivera

Mr. Okafor

Ms. Duval

3 PM
4 PM
5 PM
6 PM
7 PM
8 PM

Maya Patel - Trial

Voice · Ms. Rivera · Downtown · Room B

4:00 PM

30 min · Trial lesson

Click any lesson chip. Notice the campus on each room

Billing

See the whole picture without losing local detail

Run tuition, one-time charges, credits, invoices, and payments from the same billing system. Every account stays connected to its campus, so ownership sees the rollup and local teams can answer family questions quickly.

  • Compare charges, collections, and balances by location
  • Keep family accounts connected to the right campus
  • Spot failed payments and overdue balances across the school
musicschoolmanager.com/dashboard/settings/billing

Outstanding

$419.00

Collected across locations

$356.00

Invoices

FamilyAmountAction

  • Chen family

    INV-8114 · Downtown · June tuition

    $356.00

    Paid

  • Reyes family

    INV-8115 · Westside · June tuition

    $178.00

  • Webb family

    INV-8116 · Northgate · Recital fee

    $45.00

  • Foster family

    INV-8117 · Downtown · June tuition

    $196.00

Collect an open invoice and watch the balances settle

People and access

Give every team the right view

Owners can see across locations while campus admins run their branch, front desk staff handle daily work, and teachers stay focused on their own students. Everyone works from the same system without seeing records they do not need.

  • Scope roles and records to the right location
  • Give campus leaders access to the tools they manage
  • Keep sensitive billing, reporting, and settings controlled
musicschoolmanager.com/dashboard/settings

Marcus Bell

Admin

Runs day-to-day operations for their assigned locations.

  • Schoolwide calendarAllowed
  • Billing & payoutsAllowed
  • Reports & exportsAllowed
  • Settings & policiesHidden
  • People directoryAllowed
  • Own students onlyHidden

Parents, students, and account managers get their own scoped portal views on top of these staff roles.

Switch roles to see how the workspace scopes access

BUILT FOR GROWTH

More Growth, Less Admin.

Music School Manager helps owners enroll more students, retain them longer, collect revenue reliably, and reduce the operational burden required to make that happen, allowing you to focus on teaching and building a thriving program.

Turn more inquiries into students

Dedicated pipelines and powerful follow-up automations keep every lead moving from first inquiry to enrollment.

Run your day from one place

Manage lessons, groups, rooms, attendance, cancellations, and make-ups from one connected calendar.

Get paid without chasing payments

Automate tuition, autopay, credits, invoices, and balances so billing takes less time and cash flow stays predictable.

Never lose another parent request

Bring email, SMS, client conversations, and ticketed tasks into one shared inbox with a clear owner and next step.

Make better decisions.

Dashboard helps you spot risks, trends, missed opportunities, and the next decision you need to make.

Grow without added admin overhead

The Assistant handles approved routine work, supports follow-up, and helps your team act faster using the full context of your school.

Simple pricing

One platform, sized to fit your studio

Start with the scheduling essentials for your freelance studio, or run an entire school with unlimited students and teachers.

Freelancer

A flexible teaching schedule without piecing together multiple tools.

Scheduling essentials

  • Recurring weekly lesson scheduling
  • Trials and make-ups in the same calendar
  • Flexible lesson durations
  • Availability and personal blockouts
  • Attendance and cancellation tracking
  • Automated lesson reminders

Pipelines are available as an optional add-on.

$49/month

Independent teachers

Get started

Music School Manager

Multi-teacher, multi-room booking with enrollment, billing, and family communication in one place.

Everything you need to run your school

  • Pipelines and lead management
  • SMS, email, and communications
  • Scheduling and attendance
  • Billing, invoices, and payments
  • Pre-built plans and workflows
  • White-glove onboarding
  • Support ticketing
  • Make-up booking
  • Family and client portal
  • Events and programs
  • Unlimited students
  • Unlimited teachers

$249/month

Includes one school

Get started
Interested in a custom enterprise solution? Click here.

FAQ

Frequently asked questions

What kinds of scheduling does musicschoolmanager support?

Recurring private lessons, group classes, trials, make-ups, and drop-ins share one calendar. Rooms, teacher availability, attendance, and calendar blockouts are in the same view.

Can I manage families, students, staff, and account managers together?

Yes. Each person is one record. Students, parents, staff, and account managers stay linked through family relationships, so scheduling, billing, and conversation history always point at the same people.

Does the platform include lead capture and enrollment?

Pipelines is included with the School plan. Freelancer can add it for $25/month to embed lead forms, track inquiries, automate follow-up, and convert prospects into enrolled families.

Can families use a portal?

Yes. Families can view schedules, assignments, and billing from any device, including booking their own make-up lessons.

How does musicschoolmanager handle billing and payments?

Monthly, semester, and lesson-count billing generate invoices automatically. Families can pay by card or payment link through Stripe, and you can see overdue balances right away.

Does musicschoolmanager help with reporting and imports?

Yes. Dashboard trends and saved reports cover enrollment, billing, payments, and leads. You can preview and approve spreadsheet imports before anything is added.

Can musicschoolmanager manage my public website?

Yes. Manage your public pages, trial booking, and contact forms from the dashboard. Every inquiry flows straight into your lead pipeline.

Run every location with less duplication

Bring scheduling, billing, staff access, and performance into one system, with a clear view across the whole school.

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